I use a few tools to help me keep on top of my email, calendar and task list. These are in addition to the basic Gmail and Google Calendar services.
Airmail – I’ve always preferred having my email in a client rather than in the browser and the cleaner and simpler the better. Airmail does the job very nicely if you’re a Mac user.
Sanebox – the filters/tabs for ‘promotions’ and so on in Gmail don’t really cut the mustard for my inbox – I need something that can spot just the important messages and filter out the rest. I also like to be able to have a set up where I only look at unimportant messages once a day. Sanebox does all of that and has some great other features too.
TextExpander – part of my job involves saying the same thing to lots of different people and so saving snippets in TextExpander saves me a lot of time. You soon remember the keyboard shortcuts to paste whole messages and then tweak before sending.
Motion – I’ve found that the best way for me to manage my task list is to allocate time for things directly on my calendar. Motion is the most intelligent way of doing that I’ve come across. You add things to the task list and then it automatically allocates them to a free slot in your calendar and updates as things change. Really helpful for less urgent but important recurring tasks.
HubSpot – we use Hubspot for a lot of things at work and I prefer their meeting booking experience over the other options I’ve tried. It means you can send a link to people for them to choose a time for a call.
I recommend all of them but also keen to hear if there’s anything else I should be trying!